Billing Assistant

LocationUS Calendar07/09/2017   Experienced Lincoln/Sacramento



The purpose of this role is to assist the Pipelines division in meeting project accounting objectives. Specifically, this role prepares billings (progress and T&M), assists with purchase orders and accounts payable invoices, and prepares subcontract payments. Responsible for obtaining lien releases for submission to the owner. Tracks owner payments and manages receivables.

Essential Duties & Responsibilities
- Collaborates across departments and supports consistent technical practices and financial reporting procedures.   Adheres to policies, procedures, and standards that protect the company’s interests.
- Promotes and protects Teichert’s values including diversity, teamwork, fair work environment and respect of others in order to maintain a “team” spirit within the business and on project teams; works and cooperates with other disciplines across company lines to ensure maximum and best uses of Teichert resources.
- Promotes and protects the community perception of Teichert.
- Successfully manages the billing and payment process. Prepares and processes client billings and vendor/subcontractor invoices for payment, and maintains records to verify quantities, prices, payment terms, subcontract, extra work, and other data required for reconciling invoices with payments. Minimizes turnaround on receivables and collectables.   
- Assists with preparing and receiving against purchase orders and proper coding of accounts payable invoices in a manner that facilitates timely and accurate recording of costs, payment of vendors and preparation of owner billings.
- Assists in achieving a zero injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and meet corporate safety standards.
- Builds and maintains positive working relationships with internal and external customers, vendors, and contractors.   Facilitates communication of company, project, and reporting policies. Maintains a favorable impression of the company with external customers through professional and courteous interactions.
- Gathers feedback and continuously strives to make improvements to day-to-day processes and practices.
- Responsible for completion of documentation, including files, records, reports and control documents for use in aging statements, payables and receivables transactions, extra work billings, change orders, Foreman diaries and/or other as required. Documentation must be adequate to support internal and external audits.
- May visit job sites in order to advance collaboration and to develop first-hand knowledge of job progress.
- Meets financial, business, and project deadlines. 

Role Qualifications & Requirements
- Bachelor’s degree in Business, Finance, Accounting (or related field) or equivalent combination of technical training and related experience
Experience & Industry Expertise:
- 5 years’ experience in construction accounting, or equivalent combination of technical training and related experience

Specific Job Requirements:
- Successful completion of a pre-employment drug, alcohol, and background investigation
- Current on all company required safety training
- Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest
- Knowledge of construction operations
- Strong PC skills using spreadsheet applications
- Knowledge of company’s Standard Operating Policies and Procedures
- Valid Driver’s License

- Relationship Management
- Business Acumen
- Communications
- Organization and Management
- People Development
- Technology: Microsoft Office , Accounting and Finance Software (Viewpoint Vista preferred), Project Management Software, Bluebeam Revu (or other PDF editing software)
- Technical competence in business and/or finance


Teichert is an Equal Opportunity Employer and an E-Verify Company.